VBS volunteer signup sheet
Crew leaders, station helpers, and snack crew for Vacation Bible School week.
VBS is a week-long operation: crew leaders who stay with kids all week, station helpers who run one activity, and the decorating and teardown weekends around it. One sheet with all the roles lets people match their commitment level to a real job.
What’s in this template
All week
- Crew leader — 8 needed
- Station helper (games) — 3 needed
- Station helper (crafts) — 3 needed
- Snack crew — 4 needed
Bookends
Use this template- Decorating (weekend before) — 6 needed
- Teardown (Friday after) — 6 needed
Everything is editable. Free — no ads for you or your participants, ever.
How to run it well
- Crew leaders commit to the full week — say so in the slot description so nobody signs up for one day by mistake.
- Station helpers are the on-ramp for first-time volunteers; games and crafts need energy, not experience.
- Note your church's child-safety requirements (training, background checks) in the sheet description.
- Decorating weekend fills if you call it what it is: the fun one. Teardown needs the personal ask.
Why SlotsFilled? Participants never create accounts, everyone can edit or cancel their own signup from their confirmation email, reminders go out automatically, and the sheet prints cleanly for the clipboard crowd.