Field trip chaperone signup
Chaperones, drivers, and the lunch-count details in one place.
Field trips need a legal ratio of adults to kids, and teachers find out they're short the morning of. A chaperone sheet with capacity set to the required number shows the gap weeks early — and drivers can list how many seats they have.
What’s in this template
Helpers
Use this template- Chaperone (full day) — 6 needed
- Driver (has room for 3+) — 4 needed
- Lunch coordinator
Everything is editable. Free — no ads for you or your participants, ever.
How to run it well
- Set the chaperone capacity to the ratio your school requires, not a guess — the sheet shows exactly how short you are.
- Note requirements in the description: background check, arrival time, no siblings.
- Separate driver slots if parents transport kids; ask for seat count and booster availability in the comment.
- Reminders go out automatically — chaperones forgetting the early call time is the classic trip-day disaster.
Why SlotsFilled? Participants never create accounts, everyone can edit or cancel their own signup from their confirmation email, reminders go out automatically, and the sheet prints cleanly for the clipboard crowd.